商務便函與便條寫作
(一)商務便函
例一
SCHOOL OF ENGNISH FOR BUSINESS
MEMORANDUM
To: Mr. Kingswick, Course Coordinate
From: Barnsby Campbel
Date: 19 November 1995
Subject: Lesson Plan for 28 November Lecture
I intend to teach memo writing in my next lecture. I plan to cover the following parts:
1. Inside Address
This is omitted in a memo. As internal communication the reason is obvious.
2. Greeting
It is more polite to put Mr., Mrs., or Ms before and the office after the name of the recipient. You may sometimes address the readers as a group.
3. Subject
This is a phrase to tell reader what the memo is about. Sometimes only he phrase is given without the word Subject before it.
4. Body
These should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is number the paragraphs for easy reference later on.
5. Carbon copy
This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo.
6. Signature
Only the initial is need. The office and name in print of the write are omitted. In more casual memos there is no signature at all.
Any thoughts on my notes? Anything to add? Let me know at tea break.
c.c. Mr. P.L. Duke, Training Office.
例二
Internal Memorandum
To: Anne Bell
From: Graham Davis
Date: 23 March 1992
Subject: Office Furniture
__________________________________________________________________________
We need some comfortable chains for visitors to go in the manager’s office
Can you arrange it?
We need 10 chains in either beige or dark brown. The maximum you can spend is $ 500.
例三
Interoffice Memo
To: Richard Burley
Dept: Market research
Subject: Profits and Southmoor Branch
Date: May 10, 1998
I have finished studying the Southmoor Branch sales figures for the 1st quarter and see they are about $ 255,000 under projections. That is third straight quarter that Southmoor has fallen short. Will you prepare a new analysis of the Southmoor market potential/ I know you did one ___and a good one too___three years ago before Southmoor opened. But maybe some factors have changed and we need to look into them.
Ben Tebbins is working up a report from the sales and promotion angle. He’ll finish about June 15.
If you could be ready then, we will get together and see if we can solve the Southmoor problem.
TB/ac.
CC: Ben Tebbins
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