英文電子郵件寫作技巧
一、文法上
1、切忌主客不分或模糊
例子: deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
應改為：deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (we決定呀, 不是report.)
2、句子不要凌碎
例子: he decided not to audit the last ten contracts. because of our previous objections about compliance. 應該連在一起.
3、結構對稱,令人容易理解.
例子: the owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
應改為: the owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.單眾數不要搞亂,不然會好刺眼,看不舒服.
例如: an authorized person must show that they have security clearance.
5.動詞主詞要呼應. 想想這兩個分別:
1）.this is one of the public-relations functions that is underbudgeted.
2）. this is one of the public-relations functions, which are underbudgeted.
6.時態和語氣不要轉變太多.看商務英語已經是苦事,不要浪費人家的精力啊.
7.標點要準確.
例如: he did not make repairs, however, he continued to monitor the equipment.
改為: he did not make repairs; however, he continued to monitor the equipment.
8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.拼字正確. 有電腦拼字檢查功能后,就更加不能偷懶.
10.大小寫要注意.非必要不要整個字都是大寫,除非要罵人
例如: must change to os immediately. 外國人就覺得不禮貌和喝令人一樣. 要強調的話,用底線,斜字,粗體就可以了.
二、 寫信提示
1.人家的名字千萬不要錯.老一輩的看到名字錯就干脆攆去垃圾桶. 同樣, 頭銜都不要錯. 頭銜或學位,任擇其一吧.以下是一樣的: howard e. wyatt, d.d.sphd. dr. howard e. hyatt
2.多過一個男人,用messrs,就是misters的意思,不過不要跟名字,跟姓就行啦.例如: messrs. smith, wyatt, and fury 。女人呢? 用mesdames, mmes., or mses. 同樣不要跟名字. 例子: mses. farb, lionel, and gray 。男女一齊呢? 弄清楚稱呼就行.例如: dr. and mrs. harold wright ；mr. harold wright and dr. margaret wright ；mr. and mrs. harvey adams-quinn 。
3.有人有自己頭銜就要跟緊,例如有人有榮譽學位就不喜歡用一般的頭銜啊~有時大頭不知道對方頭銜,干脆用ms.算了. ms. sarah gray
4.地址要低日期至少兩行.處名時,職銜短可以一行過,長就下一行吧.例如:
ken green, president ／ken green ／vice president of international operations
但這個就顯得有點。。。:
ken green ／vice president of unicom china
正確應為:
ken green ／vice president, unicom china
5.老外的名字有時有jr. 或 sr.,之前的逗點是隨你喜歡的,以下都是正確,不要笑人:
michael j. smith, jr. ／michael j. smith sr.
6.外國國名盡量用大寫.是為尊重,也方便郵差叔叔.
7.地址上的數字直接用阿拉伯數字吧,除了one,例子:
127 ninth avenue, north
127 e. 15 street
5 park avenue
one wingren plaza
556 - 91 street
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